Registration

There are two ways to register for the BFE 24^th Meeting:

FULL CONFERENCE: Select this option if you plan to attend all six days of the conference.  (Full conference registration includes 5 days of workshops, the Scientific Program and the Awards Dinner.)

À LA CARTE REGISTRATION: If you are not attending the full conference, please select the payment options that correspond to the parts of the meeting you wish to attend. For attendance at multiple workshops, please be sure to indicate the quantity of one and/or two day workshops you plan to attend.

Note: If you are attending several workshops, it may be more economical to register for the full conference. As you add your selections to the registration form, please note the total amount at the bottom to make this determination.

Once the workshop schedule has been finalized, you will receive a form to confirm your workshop selections.

Early Registration – until November 15, 2025

Full Conference – 900 euros
2 Day Workshops – 500 euros
1-Day Workshops – 250 euros
Scientific Program – 200 euros
Awards Dinner – 65 euros

Regular Registration – until February 15, 2026

Full Conference – 1100 euros
2 Day Workshops – 550 euros
1-Day Workshops – 275 euros
Scientific Program – 225 euros
Awards Dinner – 65 euros

Late Registration – after February 15, 2026

Full Conference – 1200 euros
2 Day Workshops – 600 euros
1-Day Workshops – 300 euros
Scientific Program – 250 euros
Awards Dinner – 65 euros

Undergraduate Student Discount – Proof from University Required

Full Conference – 720 euros
2 Day Workshops – 360 euros
1-Day Workshops – 180 euros
Scientific Program – 175 euros
Awards Dinner – 65 euros

To qualify for the student rate, proof of enrollment MUST be provided within 1 week of registration.

After registering, and once the workshop program is finalized, you will be contacted by the BFE via email to select your workshops.

Fees will be refunded for cancellations received by January 15, 2026 less a 100 euros administrative fee. It is regretted that for cancellations made after January 15, 2026, or for no-shows at the conference, there are no refunds.

The BFE reserves the right to change or cancel any session or workshop in the final program. If a workshop is cancelled, you will be offered a place in another workshop of your choice. In the rare instance the entire conference is cancelled, a refund will be provided, less a 25 euros administration fee. The BFE is not responsible for reimbursing any costs incurred for travel, accommodations, or any other related expenses.

BFE Meeting Code of Conduct

The BFE Meeting is dedicated to providing a safe, inclusive, and enriching environment for all participants—regardless of race, gender, sexual orientation, disability, age, religion, or professional background. We expect all attendees, speakers, organizers, and volunteers to uphold the following principles:

🤝 Respect & Inclusion

• – Treat all participants with courtesy and professionalism.
• – Foster an environment where diverse perspectives are welcomed and valued.
• – Avoid discriminatory language, behavior, or imagery in any form.

🧠 Engagement & Collaboration

• – Contribute thoughtfully to discussions, workshops, and presentations.
• – Respect differing viewpoints and engage in constructive dialogue.
• – Support others in sharing their work and ideas, especially early-career researchers and students.
• – When sharing someone else’s work, always remember to attribute the author by citing your sources. 

🚫 Harassment-Free Experience

• – Harassment, intimidation, or disruptive behavior will not be tolerated.
• – This includes unwelcome sexual attention, offensive comments, or deliberate exclusion.

📸 Privacy & Consent

• – By attending the BFE Meeting, participants acknowledge and consent to the possibility of being photographed during sessions and events. These images may be used by the organizing committee for promotional purposes, including online and social media platforms.
• – To protect the integrity of the meeting and the intellectual property of the presenters, audio and video recording of sessions is strictly prohibited.
• – To protect the privacy of attendees, always seek permission before photographing others.
• – Respect requests for anonymity or confidentiality, especially during sensitive sessions.

📍 Accountability

• – Anyone asked to stop inappropriate behavior is expected to comply immediately.
• – Violations may result in removal from the event without refund and notification to affiliated institutions.

If you experience or witness behavior that violates this Code of Conduct, please contact a member of the organizing committee immediately. We are committed to addressing concerns promptly and confidentially.

Together, let’s make the BFE Meeting a space where ideas flourish and everyone feels welcome.